How a virtual office can help maintain business consistency and reputation

No business has remained unaffected by the endless challenges 2020 has thrown our way. The constantly-changing business climate has caused so many business leaders to ‘pivot;’ adjusting to temporary closures, incorporating PPE and safety measures, transitioning to new ways of working, and even moving the workplace to their spare rooms or kitchen tables.

In this new world of hybrid working models, many businesses are seeking ways to maintain a professional and consistent presentation for clients and to bridge the gap until the highly anticipated return to ‘normal’.

The Titanic Suites team has seen a rise in inquiries surrounding Virtual Offices and add-on services like mail handling, call management and meeting room hire as we work to help smooth the transition for business leaders and their teams and excels at finding unique solutions to help businesses achieve their best performance. Catriona O’Kane, Client Services & Development, discusses why an affordable and flexible Virtual Office solution is the best option for businesses in these constantly changing times.

Titanic Suites Entrance

Enjoy a prestigious Belfast address – no matter where you are

It’s a reality that being based in the capital city is perceived as the most prestigious place to be for a business of any size. But this isn’t always practical for organisations, due to the cost or perhaps the impracticality of being based in an office for a business that requires you to always be on-the-go.

By securing a Belfast-based address through a virtual office, you add an element of prestige and convenience to help build your brand perception and can also use this address to boost your online profile and visibility through Google My Business.

An affordable virtual address can allow you to associate a trusted and easy-to-find ‘home base’ address to your business and is an ideal solution for businesses of all sizes and configurations. From start-up companies seeking to up their professionalism, to established organisations which may now be experimenting with staff working across multiple locations, to independent contractors like tradespeople and delivery drivers who spend most of their time on the road, Virtual Offices are a flexible and cost-effective way to maintain that all-important divide between your home and professional lives by securing a separate business address.

In addition to taking advantage of our historic address on Belfast’s Adelaide Street, joining Titanic Suites as a Virtual Office client gives you access to a range of business networking and growth opportunities hosted exclusively for our clients. Being a Virtual Office client also enables you to take advantage of a number of discounts at local businesses, hospitality venues and accommodations which we have negotiated on behalf of our client base.

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Allow our team to pick up the admin for you

The flexible Virtual Office offering can also be complemented by additional services to help take the administrative stress out of running your business. With a daily Royal Mail collection from our offices, we can forward your post through our professional Mail Handling offering, meaning that invoices, subscriptions and important post finds its way to you – wherever you are working. This professional and confidential corporate mail handling support is a perfect solution for those who may be working outside Greater Belfast and are not currently travelling to Belfast often.

Titanic Suites has also invested significantly over recent months to develop our professional Call Management capabilities, which are available for business hours and out of hours support. Ensuring calls aren’t missed and helping to seamlessly direct calls to your staff through call transfer options, our team’s professional approach to call handling will remove added distraction from your team, improving productivity and maintaining a seamless customer experience when teammates are based across various locations.

Through meeting support, corporate mail handling and call handling, the Titanic Suites team can supplement your Virtual Office requirements, helping you to focus on what you do best and removing any added pressure caused by day to day administrative requirements.

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Easily scale up and down depending on your needs

The best part of our Virtual Office offering is the flexibility and convenience offered to businesses as their requirements change. A virtual address might be the best solution for your company right now, but the monthly virtual office contract can be scaled up as required.

For days when video calls from your sofa or taking a conference call in the car just won’t cut it, we enable you to add on to your Virtual Office offering when required, giving you the ability to book space in our modern meeting rooms or take advantage of our state-of-the-art virtual conferencing facilities.

Our team can assist you in all of your big meeting requirements, from setting up the boardroom to your requirements, to organising any outside catering or ensuring your devices are connected to our high speed network. We act as a member of your team when you book in to Titanic Suites’ Meeting Rooms and Focus Suites, helping you to present an aura of organisation and professionalism to your clients, partners and staff.

Have a big project coming up for the next few months? It’s simple for us to transition your Virtual Office to a flexible Serviced Office space within our historic Linen Quarter building when it suits you to have your team together. Without needing to update your company address, we offer you the ability to take up as much or as little space as you need through our short-term contracts, ensuring you never feel ‘trapped’ in a lengthy contract.

By providing access to our prestigious Belfast address, supporting your team’s administrative needs, and offering endless flexibility to meet your ever-changing requirements for workspace and complementary services, Titanic Suites’ Virtual Office offering is continuing to be a popular solution for businesses of varying sizes and specialisms. Contact us today to discuss how we can support your business with our Virtual Office offering and complementary services.